Work At the GGCC

The Gaithersburg-Germantown Chamber of Commerce is hiring! Please read the full job descriptions below and use the form provided to submit your application and resume. We look forward to hearing from you!

Open Positions

Bookkeeper

Reports to: President & CEO
Location: Gaithersburg, MD (remote options)
Status: P/T, non-exempt
The GGCC seeks a detail-oriented individual for the part-time (8-12 hours weekly) position of Bookkeeper. The Bookkeeper is responsible for the accounting functions of the GGCC and supports the business activities of the office. The bookkeeper works closely with and reports to the President & CEO.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Accounts Receivable
• Prepare invoices for Membership, Events, Sponsorship, etc.
• Process payments received (cash, check, credit card)
• Take deposits to the Bank twice/week (or remote deposit).
• Make Account Receivable past-due calls.
Accounts Payable
• Verify bills, classify by account, seek approval for unusual or large bills, determine payment schedule, enter into database.
• Pay bills on a regular basis, with the review and approval of the President & CEO.
• File original bills.
Bank Accounts
• Maintain bank accounts
• Reconcile each month
• Move funds as needed with approval from President & CEO
• Oversee investment account and record monthly gain/loss
• Monitor cash flow to ensure adequate funds available
Sponsorships & Events
• Work with President to bill Corporate Sponsorships
• Work with Director of Events to bill Event Sponsors and track payments
• Reconcile revenue and expenses for each event
• After each event, invoice any attendee who has not paid either prior to or at the event.
Monthly Closeout
• Review monthly transactions for accuracy
• Record necessary monthly journal entries (depreciation, investment activity, etc.)
• Create monthly financial statements (Balance Sheet, P&L)
Human Resources / Payroll & Employee Retirement
Payroll – Direct Deposits are made to employees’ checking accounts every other Friday.
Ongoing:
• Online processing of payroll based on employee time sheets. (Bi-Weekly)
• Enter payroll information into Paychex Flex online
• Retrieve payroll online reports
• Make payroll entries into QB
• Provide paystubs to each employee
Year-end:
• Send any payroll adjustments to Payroll Service
• Payroll Service will prepare W-2s – check for accuracy against CCA
• Maintain current W-4, Withholding Allowance Certificates on each employee.
• Order New Blue Folder from Paychex
Retirement – Employee SIMPLE Accounts
• Establish maximum employer contribution yearly
• Confirm Employee Contribution
• Make Monthly deposits to retirement accounts
• At year end, calculate final Gross Salary Paid and make any necessary adjustments to Employer Contributions
Human Resource Management
• Process new employees with Paychex
• Maintain confidential employee files
• Manage HR related tasks for payroll and benefits administration
Year-end Close-out
• Work with accountant to close out books and prepare for the annual tax return.
• Enter new budget for the coming year to QB
Additional Responsibilities
• Track Insurance Policy Renewal Dates and Insurance Audit needs
• Monitor Postage Accounts & maintain appropriate balance in each account. Bulk – Meter – Advance Deposit
• Oversee office and kitchen supplies, order as needed
• Assist as available in coordinating printed materials for events and marketing efforts
REQUIRED EDUCATION, SKILLS, EXPERIENCE:
• Education / training in accounting or bookkeeping
• Strong bookkeeping experience
• Knowledge of QuickBooks (preference to QuickBooks Online, for eventual transition)
• Previous experience with sales databases preferred (we use CCA)
• Computer literacy (specifically Microsoft Suite of products)
• Previous experience in customer service
WORK ENVIRONMENT:
GGCC is a typical office environment, located on the 2nd floor of an office building. Elevator-accessible.
SCHEDULE:
Between 8-12 hours per week worked between 9-5, M-F, with at least one day off in between work days (i.e. M/W, T/Th, etc. ). Remote options available; preference to be on-site at least 4-6 hours weekly.
COMPENSATION:
• $30-$33 per hour
• Pro-rata paid time off for p/t employees
• Free parking
• Access to all GGCC networking events and professional development events
• If selected employee has bookkeeping practice, membership in the GGCC is included for that business.

Events & Communications Manager

This position is closed to new applicants. Thank you for your interest. 

Submit Your Application

Employment Application
First
Last
Address
City
State/Province
Zip/Postal
Maximum upload size: 314.57MB