We’re Hiring – Part-time Bookkeeper

Posted on:

The Bookkeeper is responsible for the accounting functions of the GGCC.  The bookkeeper works closely with and reports to the President & CEO. Duties include, but are not limited to, the following:

 Accounts Receivable

  • Prepare invoices for Membership, Events, Sponsorship, etc.
  • Process payments received (cash, check, credit card)
  • Take deposits to the Bank twice/week.
  • Make Account Receivable past-due calls.

Accounts Payable

  • Verify bills, classify by account, seek approval for unusual or large bills, determine payment schedule, enter into database.
  • Pay bills on a regular basis, with the review and approval of the President & CEO.
  • File original bills.

Bank Accounts

  • Maintain bank accounts
  • Reconcile each month
  • Move funds as needed with approval from Executive Director
  • Oversee investment account and record monthly gain/loss
  • Monitor cash flow to ensure adequate funds available

Sponsorships & Events

  • Work with President to bill Corporate Sponsorships
  • Work with Director of Events to bill Event Sponsors and track payments
  • Reconcile revenue and expenses for each event
  • After each event, invoice any attendee who has not paid either prior to or at the event.

Monthly Closeout:

  • Review monthly transactions for accuracy
  • Record necessary monthly journal entries (depreciation, investment activity, deferred revenue, etc.)
  • Create monthly financial statements (Statement of Financial Position and Statement of Activity)

Human Resources / Payroll & Employee Retirement

Payroll – Direct Deposits are made to employees’ checking accounts every other Friday.

Ongoing:

  • Call in Payroll based on employee time sheets. (Bi-Weekly)
  • Retrieve PAYCHEX online reports
  • Enter Payroll information into Database
  • Provide Paychex Stub to each employee

Year-end:

  • Send any payroll adjustments to Payroll Service
  • Payroll Service will prepare W-2s – check for accuracy against CCA
  • Maintain current W-4, Withholding Allowance Certificates on each employee.
  • Order New Blue Folder from Paychex

Retirement – Employee SIMPLE Accounts

  • Establish maximum employer contribution yearly
  • Confirm Employee Contribution
  • Make Monthly deposits to retirement accounts
  • At year end, calculate final Gross Salary Paid and make any necessary adjustments to Employer Contributions

Human Resource Management

  • Process new employees with Paychex
  • Maintain confidential employee files
  • Manage HR related tasks

Budget:

Work with the President & CEO on preparing the annual budget.

Year-end Close-out

Work with accountant to close out books and make adjustments

Additional Responsibilities:

  • Track Insurance Policy Renewal Dates
  • Monitor Postage Accounts & maintain appropriate balance in each account.   Bulk – Meter – Advance Deposit
  • Oversee office and kitchen supplies

REQUIREMENTS:

  • Education / training in accounting or bookkeeping
  • Five years of bookkeeping experience
  • Knowledge of QuickBooks

HOURS: Between 8-12 hours per week worked between 9-5, M-F, with at least one day off in between work days (i.e. M/W, T/Th, etc. )

APPLY: Send resume and 3 references to mbalcombe@ggchamber.org.

FOR MORE INFORMATION ON THE CHAMBER VISIT WWW.GGCHAMBER.ORG